A follow-up email after a job application serves as a vital tool for candidates to express their continued interest. Crafting a professional follow-up message can significantly enhance a candidate’s chances of standing out in a competitive job market. This email typically includes a brief reiteration of the applicant’s qualifications, a polite inquiry about the hiring timeline, and a thank you for the opportunity. By employing a well-structured follow-up, candidates not only demonstrate their enthusiasm but also reinforce their commitment to the role they applied for.
The Best Structure for a Follow-Up Email After an Application
So, you’ve sent out your job application and are eagerly waiting to hear back. But what if you want to speed things up a bit or just show your enthusiasm? That’s where a follow-up email comes in handy! A well-structured follow-up email can make a great impression on hiring managers. Let’s break down how to craft the perfect follow-up.
Your Structure Breakdown
Your follow-up email should have a clear structure to keep it organized and easy to read. Here’s a simple framework you can follow:
| Section | Contents |
|---|---|
| Subject Line | Keep it short and clear, like “Follow-Up on My Application for [Job Title].” |
| Greeting | Address the hiring manager by name if you know it. If not, “Dear Hiring Team” works. |
| Opening Paragraph | Start by stating the position you applied for and when you submitted your application. |
| Main Body | Express your enthusiasm for the position and briefly reiterate your skills or experience that make you a great fit. |
| Closing Paragraph | Thank them for considering your application and express interest in discussing the opportunity further. |
| Sign-off | Close with a friendly “Best regards” or “Sincerely,” followed by your name and contact info. |
Step-by-Step Guide
Now that we have the structure down, let’s dive into each part with a little more detail:
- Subject Line: This is your first impression, so keep it simple. Something like “Follow-Up on [Job Title] Application” is straightforward and gets the job done.
- Greeting: If you’re lucky enough to find the hiring manager’s name, use it! It shows you did your homework. If not, “Dear Hiring Team” is completely fine.
- Opening Paragraph: Start with a warm greeting and mention the job you applied for. For example, “I hope this message finds you well! I am writing to follow up on my application for the [Job Title] position submitted on [Date].”
- Main Body: This is your chance to shine! Tell them why you’re excited about the job. You could say something like, “I am really eager about the opportunity to contribute to [Company Name] with my skills in [Your Skills/Relevant Experience].”
- Closing Paragraph: Wrap it up with gratitude. A little appreciation goes a long way. You could say, “Thank you for reviewing my application. I would love the chance to discuss how I can contribute to your team.”
- Sign-off: Use a friendly sign-off like “Best regards” followed by your full name, phone number, and email address. Make it easy for them to get back to you!
By following this simple structure, you’ll not only convey your enthusiasm but also show your professionalism. Remember, it’s all about keeping it concise, polite, and to the point! Happy emailing!
Follow-Up Email Samples After Application
Example 1: Following Up After Submitting a Job Application
Subject: Follow Up on My Application for [Position Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to take a moment to follow up on my application for the [Position Title] I submitted on [Submission Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute to your team.
If you require any further information from my side, please feel free to reach out. Thank you for considering my application.
Best regards,
[Your Name]
Example 2: Thank You Follow-Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [Position Title] role at [Company Name]. I genuinely enjoyed our conversation and am even more excited about the possibility of working together.
I appreciate the insights you shared about the team and the exciting projects ahead. Please let me know if you need any more information from my side.
Thank you once again for your time!
Sincerely,
[Your Name]
Example 3: Checking Status of Application Post-Promotion
Subject: Inquiry About the [Promotional Position Title] Application Status
Dear [Hiring Manager’s Name],
I hope you’re doing well. I wanted to check in regarding my application for the [Promotional Position Title] that I submitted on [Submission Date]. I am eager to learn about any updates or decisions that may have been made.
Thank you for considering my application, and I look forward to hearing from you soon.
Best,
[Your Name]
Example 4: Following Up on an Application for an Internship
Subject: Follow-Up: [Internship Position Title] Application
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to follow up on my internship application for the [Internship Position Title] submitted on [Submission Date]. I am passionate about the opportunity to learn and grow at [Company Name].
If there are any updates regarding my application status, I would greatly appreciate it. Thank you for your consideration!
Warm regards,
[Your Name]
Example 5: Requesting Feedback on an Unsuccessful Application
Subject: Request for Feedback on My Recent Application
Dear [Hiring Manager’s Name],
I hope this message reaches you well. I recently received notice that my application for the [Position Title] was unsuccessful. While I am disappointed, I am eager to improve for future opportunities.
If possible, I would appreciate any feedback you could provide regarding my application or interview process. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 6: Inquiring About a Position Previously Discussed
Subject: Follow-Up on Our Discussion About the [Position Title]
Dear [Contact’s Name],
I hope you are doing well. I wanted to follow up on our recent discussion regarding the [Position Title] role at [Company Name]. I remain very interested in this opportunity and would like to know if there have been any developments.
Thank you for keeping me in the loop!
Best,
[Your Name]
Example 7: Follow-Up After Networking Event
Subject: Great to Connect at [Event Name]
Dear [Contact’s Name],
I hope this email finds you well. It was a pleasure meeting you at [Event Name] and discussing [specific topic]. I wanted to follow up, as I’m highly interested in the [Position Title] role, and I hope to express my enthusiasm for potentially contributing to [Company Name].
Thank you for your time, and I hope to hear from you soon.
Kind regards,
[Your Name]
How Should You Structure a Follow-Up Email After Submitting a Job Application?
A follow-up email serves as a professional reminder to the employer regarding your job application. The email should begin with a polite greeting, addressing the hiring manager by name if possible. The opening sentence should express gratitude for the opportunity to apply for the position. The body of the email should include a brief mention of the job title and application date to provide context. Next, you should politely inquire about the status of your application, maintaining a respectful tone throughout. Conclude the email by reiterating your enthusiasm for the role and willingness to provide any further information if necessary. Finally, you should include a professional closing, followed by your full name and contact information.
What Tone Should You Use in a Follow-Up Email After Applying for a Job?
The tone of a follow-up email should be professional and courteous. You should avoid using overly casual language, as this may come across as unprofessional. A positive and enthusiastic tone is essential, as it reflects your interest in the position. You should express genuine appreciation for the opportunity to apply, which demonstrates your respect for the employer’s time. Avoid sounding demanding or impatient; instead, use polite phrases such as “I hope you are well” or “Thank you for considering my application.” Your tone should be optimistic yet humble, showcasing professionalism while conveying your eagerness for the role.
When is the Appropriate Time to Send a Follow-Up Email After Job Application Submission?
The appropriate time to send a follow-up email is typically one to two weeks after submitting your application. This timeframe allows the employer enough time to review applications and make decisions. If the job listing states a specific date for candidates to expect a response, you should wait until that date has passed before following up. You should ensure that the timing of your email respects the employer’s process without appearing overly eager. Sending your follow-up email too early may give the impression of impatience, while waiting too long may cause your application to be overlooked.
Thanks for sticking with me through this guide on follow-up emails after submitting your application! I hope you found the examples helpful and that they inspire you to craft your own friendly and effective follow-up. Remember, a little nudge can go a long way in making you stand out. If you have any questions or want to share your experiences, feel free to drop a comment. We’d love to hear from you! Make sure to pop back in later for more tips and insights. Good luck out there, and happy job hunting!