A follow-up email is a crucial tool for job applicants seeking to enhance their candidacy after submitting a resume. Demonstrating professionalism in communication helps candidates stand out among a pool of applicants. Timing is essential, and sending a follow-up email within a week of application submission shows initiative and enthusiasm. A well-crafted email template can guide candidates in expressing gratitude and reiterating their interest in the position effectively.
Best Structure for a Follow-Up Email After Submitting Your Resume
So, you’ve sent out your resume, and now you’re waiting. You might be wondering when to send a follow-up email and what exactly to say. A follow-up email can be a handy tool to remind potential employers about you and reinforce your interest in the position. Let’s break down the best structure for crafting that email!
Timing is Everything
Before we dive into the structure, let’s talk timing. It’s generally a good idea to wait about one week after submitting your resume to send a follow-up email. This gives the hiring team time to review applications but also keeps you fresh in their minds.
Email Structure
Now, let’s get into the nitty-gritty of what your follow-up email should look like. You want to keep it short and sweet, while still packing a punch. Here’s a simple breakdown:
| Section | Details |
|---|---|
| Subject Line | A clear subject line like “Follow-Up on [Job Title] Application” |
| Greeting | Address the hiring manager by name if you have it. If not, a simple “Hello” works. |
| Introduction | State who you are, the position you applied for, and when you applied. |
| Body |
|
| Closing | Thank them for their time and include your contact information. |
Breaking It Down Further
Let’s take a closer look at each section, so you know exactly what to say.
Subject Line
Your subject line is your first impression, so make it count! Here are some suggestions:
- “Follow-Up on My Application for [Job Title]”
- “Checking in – [Your Name] – [Job Title] Application”
- “Interest in [Job Title] Position”
Greeting
If you know the name of the hiring manager, use it! If not, a friendly “Hello” will do. Personal touches can go a long way.
Introduction
Keep this part brief! Something like, “I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position that I submitted on [Date].” This sets the stage without too much fluff.
Body
Now’s your time to shine! Here’s how to structure it:
- Reiterate Your Interest: “I’m really excited about the opportunity to join [Company] and contribute to [specific project or value of the company].”
- Highlight Qualifications: “My experience in [related experience] aligns well with what you’re looking for. I believe I could bring a lot to your team.”
- Requesting an Update: “I’d appreciate any updates you may have regarding my application status.”
Closing
Wrap it up with gratitude! Something like, “Thank you for your time and consideration. I look forward to hearing from you soon!” And don’t forget to include your contact details after your signature. You want to make it easy for them to reach out!
Quick Tips
- Keep it under 200 words.
- Avoid using overly formal language; stay relaxed and friendly.
- Proofread before hitting send. Typos can hurt your chances.
- Be patient. If you don’t hear back right away, it’s okay to wait another week or two before following up again.
Final Thoughts
Writing a follow-up email might seem daunting, but just remember to keep it professional, positive, and brief. Good luck, and may your inbox be filled with good news!
Follow-Up Email Samples After Submitting Your Resume
Example 1: General Follow-Up After Resume Submission
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position submitted on [Submission Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute to your team with my skills and experience.
Thank you for considering my application. I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 2: Follow-Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I hope you’re doing well! I wanted to sincerely thank you for the opportunity to interview for the [Job Title] position on [Date of Interview]. It was a pleasure to learn more about [Company Name] and discuss how my background aligns with your needs.
I am very excited about the role and believe I could bring valuable contributions to your team. Please let me know if there’s any additional information I can provide.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 3: Follow-Up After Networking Event
Subject: Great Connecting at [Event Name]
Dear [Contact’s Name],
I hope this email finds you well! I wanted to reach out and express my gratitude for the insightful conversation we had at [Event Name]. I was particularly intrigued by [specific topic discussed] and how it relates to my career goals.
As I mentioned, I am actively seeking opportunities in [Industry/Field]. If you have any openings at [Company Name] or could offer insights on navigating this field, I would greatly appreciate your guidance.
Thank you again for your time!
Best,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 4: Follow-Up to Request Additional Information
Subject: Inquiry Regarding Additional Job Application Information
Dear [Hiring Manager’s Name],
I hope you are having a great week. I am writing to inquire if there are any updates regarding my application for the [Job Title] position that I submitted on [Submission Date]. I am very eager to learn more about the status of my application.
If additional information is needed or if I can assist in any way, please let me know.
Thank you for your time and consideration.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 5: Follow-Up After a Job Offer Was Made
Subject: Excited About the Job Offer
Dear [Hiring Manager’s Name],
I hope this email finds you well! I wanted to take a moment to express my gratitude for the offer extended to me for the [Job Title] position at [Company Name]. I am excited about the possibility of joining your team and contributing to the fantastic work you do.
If there are any documents or further steps you need from me to move forward, please let me know.
Looking forward to your response!
Best,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 6: Follow-Up When You Didn’t Get the Job
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
I wanted to personally thank you for the opportunity to interview for the [Job Title] position. While I am disappointed to learn that I was not selected, I truly enjoyed our conversation and gained a valuable perspective on [Company Name].
If possible, I would appreciate any feedback you could provide regarding my interview, as I am always seeking to improve. I hope to remain in touch and possibly explore future opportunities.
Thank you once again for your time.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Example 7: Follow-Up Regarding Company Updates
Subject: Checking in on [Company Name]
Dear [Recipient’s Name],
I hope this email finds you well! I wanted to follow up about my application for the [Job Title] position submitted on [Submission Date]. I’m very interested in opportunities at [Company Name] and would love to hear any updates regarding the hiring process.
Additionally, I am keen to stay informed about any new developments within the company. Thank you for your consideration, and I look forward to your reply.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
How does a follow-up email after submitting a resume benefit job applicants?
A follow-up email after submitting a resume enhances communication between job applicants and employers. Employers appreciate the initiative shown by candidates through follow-up emails. Such emails express continued interest in the position and can help applicants stand out among competition. Additionally, follow-up emails allow applicants to clarify any points from their resume. They provide an opportunity to re-emphasize the candidate’s qualifications. Moreover, these emails can shed light on the applicant’s professionalism and work ethic. Following up can also prompt employers to revisit the applicant’s credentials, possibly leading to an interview request.
What key elements should be included in a follow-up email after submitting a resume?
A follow-up email should begin with a professional greeting, addressing the recruiter or hiring manager appropriately. The email’s first paragraph should thank the recipient for considering the resume. It should briefly restate the applicant’s interest in the position. The next section must highlight the candidate’s qualifications pertinent to the job, reinforcing their value. Including a specific question about the hiring timeline can also be beneficial. The email should conclude with a polite closing statement, expressing eagerness for a response. Finally, including the applicant’s contact information underscores accessibility for further discussion or interviews.
When is the best time to send a follow-up email after submitting a resume?
The ideal timing for sending a follow-up email is within one week of submitting the resume. A follow-up within this timeframe demonstrates persistence without being overly aggressive. If the job posting indicates a specific timeline, applicants should aim to follow up shortly after that period passes. In cases where no timeframe is provided, a follow-up after a week allows ample time for decision-making. Timing should also consider the company culture and the nature of the job. Sending a follow-up on a Tuesday or Wednesday can improve visibility. Overall, the timing of the follow-up email can influence the applicant’s impression on potential employers.
And there you have it—your perfect guide to crafting that all-important follow-up email after sending out your resume! Hopefully, the examples provided have sparked some ideas and given you the confidence to reach out. Remember, a little follow-up can go a long way in making a great impression. Thanks for hanging out with us today! We appreciate you taking the time to read, and don’t forget to swing by again soon for more tips and tricks on your job search journey. Good luck out there!