Following up after sending a resume is an essential step in the job application process, as it demonstrates professionalism. A well-crafted follow-up email can significantly enhance an applicant’s chances of standing out to hiring managers. Effective communication in this context requires a clear and concise message that reaffirms the applicant’s interest in the position. Including specific details from the job description can showcase the candidate’s suitability and commitment to the role. By referring to the initial application and expressing appreciation for the opportunity, job seekers create a positive impression that may influence the hiring decision.
Best Structure for a Follow-Up Email After Sending Your Resume
So, you’ve sent your resume out into the world and you’re sitting there, waiting for a response. We’ve all been there! Following up is a crucial step in the job application process, and a well-structured follow-up email can make a big difference. Let’s break down the best way to draft that follow-up message so you can boost your chances of getting noticed.
When to Send a Follow-Up Email
Timing is key! You don’t want to seem too eager (or pushy), but you also want to remind the employer that you’re interested. Here’s a simple timeline:
- Wait about one week after sending your resume.
- If no response, wait another week before following up again.
- After two follow-ups with no response, it might be best to move on.
Structure of Your Follow-Up Email
A good follow-up email is concise and to the point. Here’s a basic structure you can follow:
| Component | Details |
|---|---|
| Subject Line | Keep it simple, like “Follow-Up on My Resume Submission” |
| Greeting | Use a friendly yet professional greeting. Example: “Hi [Hiring Manager’s Name],” |
| Opening Line | Start with a polite memo about your previous application. Example: “I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position submitted on [Date].” |
| Express Interest | Reiterate your enthusiasm for the position. Example: “I’m really excited about the opportunity to join [Company Name] and make a positive impact.” |
| Brief Summary | Include a short summary of your qualifications or skills that relate to the job. Example: “With my background in [Field/Industry], I believe I can contribute effectively to your team.” |
| Closing Statement | Offer to provide more information if needed. Example: “Please let me know if you need any further information from my side.” |
| Thank You | Finish with a thank you note. Example: “Thank you for considering my application!” |
| Sign-off | Use a polite sign-off like “Best regards” or “Sincerely” followed by your name. |
Sample Follow-Up Email
Here’s how all of that might look in a real follow-up email:
Subject: Follow-Up on My Resume Submission Hi [Hiring Manager's Name], I hope this message finds you well! I wanted to follow up regarding my application for the [Job Title] position submitted on [Date]. I’m really excited about the opportunity to join [Company Name] and make a positive impact. With my background in [Field/Industry], I believe I can contribute effectively to your team. Please let me know if you need any further information from my side. Thank you for considering my application! Best regards, [Your Name] [Your Phone Number] [Your Email Address]
Remember, the goal of your follow-up email is to show your continued interest and to keep the lines of communication open without overwhelming the hiring manager. Keep it friendly, keep it concise, and you’ll be on your way to making a positive impression!
Follow-Up Email Examples After Sending Your Resume
1. Following Up After a Job Application Submission
Subject: Following Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my job application for the [Job Title] position submitted on [Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute to your team.
Please let me know if you need any more information from my side. I appreciate your time and consideration.
Best regards,
[Your Name]
2. Following Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
Thank you so much for the opportunity to interview for the [Job Title] position on [Date]. I enjoyed our conversation and learning more about the exciting initiatives at [Company Name].
I wanted to express my continued interest in joining your team and contributing to [specific project or value discussed during interview].
Looking forward to hearing back from you soon.
Warm regards,
[Your Name]
3. Checking on the Status of Your Application
Subject: Application Status Inquiry for [Job Title]
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to reach out to inquire about the status of my application for the [Job Title] position submitted on [Date]. I am eager to know about the next steps in your hiring process.
Thank you for considering my application, and I look forward to your response.
Sincerely,
[Your Name]
4. Expressing Continued Interest in the Company
Subject: Continued Interest in [Company Name]
Dear [Hiring Manager’s Name],
I hope this message finds you well! I wanted to touch base and express my continued interest in potential opportunities within [Company Name]. I am genuinely excited about the work your team is doing.
If any suitable positions become available, please keep me in mind.
Thank you, and I look forward to staying connected!
Best wishes,
[Your Name]
5. Following Up After a Networking Event
Subject: Great Connecting at [Event Name]
Dear [Contact’s Name],
I truly enjoyed speaking with you at [Event Name] on [Date]. Your insights into [specific topic] were enlightening, and it further solidified my desire to work at [Company Name].
As mentioned, I have submitted my application for the [Job Title] position and would love any advice you might have regarding the process. Thank you for your time!
Kind regards,
[Your Name]
6. Following Up on a Referral
Subject: Referral Follow-Up Regarding [Job Title]
Dear [Hiring Manager’s Name],
I hope you are doing well. [Referrer’s Name] suggested I reach out to you regarding my application for the [Job Title] position. I want to express my enthusiasm for the role and my genuine interest in contributing to your team.
If you have any updates or need further information, please let me know. Thank you for your consideration!
Best,
[Your Name]
7. A Polite Reminder After a Long Wait
Subject: Follow-Up on My Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position submitted on [Date], as I have not yet received an update. I remain very interested in the opportunity and would love to contribute to [Company Name].
Thank you for your attention, and I look forward to your reply!
Sincerely,
[Your Name]
What is the Purpose of a Follow-Up Email After Sending a Resume?
A follow-up email serves multiple purposes after sending a resume. The email reinforces the applicant’s interest in the position. It provides an opportunity to highlight relevant skills or experiences that may not have been emphasized in the resume. The follow-up also expresses gratitude for the hiring manager’s time. Additionally, it opens up lines of communication, allowing the applicant to address any questions the employer might have. This proactive approach reinforces the candidate’s professional demeanor and persistence in the job application process.
When Should You Send a Follow-Up Email After Submitting Your Resume?
Timing is crucial when sending a follow-up email after submitting a resume. The ideal timeframe is typically one to two weeks after submitting the application. This period allows the hiring team sufficient time to review applications and conduct initial rounds of interviews. Sending the email too early might appear impatient, while waiting too long could diminish the applicant’s visibility in the hiring process. An appropriate follow-up time keeps the candidate on the employer’s radar without seeming overly persistent or intrusive.
What Should Be Included in a Follow-Up Email After Sending Your Resume?
The content of a follow-up email should be concise and professional. The email should begin with a polite greeting and the purpose of the follow-up. It should remind the employer of the position being applied for and express continued interest in the role. The applicant should summarize key qualifications or experiences relevant to the job. This can be followed by a note of appreciation for the opportunity to apply and a polite query regarding the status of the application. Closing with a professional sign-off completes the email.
So there you have it—a simple yet effective example of a follow-up email to send after you’ve submitted your resume. It’s always nice to keep the lines of communication open and show your enthusiasm for the opportunity. Thanks for taking the time to read through this! I hope you found it useful and, who knows, maybe it’ll help you land that dream job. Don’t be a stranger—swing by again soon for more tips and tricks to navigate your career journey. Happy job hunting!