A follow-up email serves as an essential tool for job seekers seeking to reinforce their application. Many candidates submit a resume but overlook the importance of a well-crafted follow-up. This email provides an opportunity to express continued interest in the position, demonstrate professionalism, and stand out among other applicants. Crafting a concise yet impactful message can strengthen a candidate’s visibility with hiring managers. By following up, candidates can also gather insights on the hiring timeline, showcasing their proactive approach in the job search process.
Best Structure for a Follow-Up Email After Submitting Your Resume
So, you’ve submitted your resume for that job you really want. Awesome! But after hitting “send,” you might be wondering what’s next. A follow-up email can be a great way to show your enthusiasm and keep you top of mind for the hiring manager. Here’s a simple guide to help you craft the perfect follow-up email.
Timing is Key
Before diving into the email structure, let’s talk about timing. Generally, you should wait about a week after submitting your resume before sending a follow-up email. This gives the hiring team enough time to review applications and start their decision-making process.
Email Structure
Now, let’s break down the essential elements of a follow-up email. Here’s a clear structure to follow:
- Subject Line: Keep it simple and professional. Think about something like “Follow-Up on [Job Title] Application” or “Checking in on My Application for [Job Title].”
- Greeting: Address the person (if you know their name) with a simple “Hi [Name]” or “Dear [Name].”
- Opening Paragraph: Start with a friendly note expressing hope that they’re doing well.
- Middle Paragraph: Mention the position you applied for, restate your interest, and highlight why you’re a great fit for the role.
- Closing Paragraph: Thank them for their time, express your hope for a positive response, and offer to provide any additional information if needed.
- Signature: Sign off with your name, and include your contact details underneath.
Example Follow-Up Email
Here’s a quick example to illustrate the structure:
| Element | Example |
|---|---|
| Subject Line | Follow-Up on Marketing Manager Application |
| Greeting | Hi Jamie, |
| Opening Paragraph | I hope you’re having a great week! |
| Middle Paragraph | I wanted to follow up on my application for the Marketing Manager position I submitted last week. I’m really excited about the opportunity to join your team at XYZ Company, and I believe my skills in digital marketing and project management would make me a strong fit for the role. |
| Closing Paragraph | Thank you for considering my application. I’m very enthusiastic about the possibility of contributing to your team. Please let me know if you need any more information from my side. |
| Signature | Best regards, [Your Name] [Your Phone Number] [Your Email Address] |
Keep it Short and Sweet
When writing your follow-up email, it’s essential to keep it concise. A few short paragraphs are all you need. You want to remind them of your application without overwhelming them with information. Focus on your key skills and why you’re excited about the role.
Final Tips
Here are some quick pointers to keep in mind as you draft your email:
- Be polite and professional.
- Make sure you proofread for any typos or grammatical errors.
- Stay positive and enthusiastic about the opportunity.
- Don’t follow up too often; it can come off as pushy.
With this structure and these tips, you’ll be well on your way to crafting a follow-up email that stands out. Good luck!
Follow-Up Email Examples After Submitting Your Resume
Example 1: General Follow-Up
Subject: Follow-Up on My Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Submission Date] and wanted to follow up to see if there have been any updates regarding the hiring process. I am very enthusiastic about the opportunity to contribute to [Company Name] and would love to hear from you.
Thank you for your time, and I look forward to hearing from you.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
Example 2: Follow-Up After an Interview
Subject: Thank You and Follow-Up
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [Job Title] position on [Interview Date]. I truly enjoyed our conversation and learning more about the exciting initiatives at [Company Name]. I wanted to follow up to see if there are any updates regarding my application. I remain genuinely interested in the role and am eager to contribute to your team.
Thank you once again for considering my application.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
Example 3: Follow-Up After a Networking Event
Subject: Great to Connect!
Dear [Contact’s Name],
I hope this email finds you well. It was a pleasure meeting you at [Event Name] on [Date]. I wanted to reach out and follow up on my interest in the [Job Title] position at [Company Name]. I submitted my application on [Submission Date] and am very excited about the possibility of joining your team. Please let me know if there are any updates, or if you need further information from my side.
Thank you for your time.
Warm regards,
[Your Name]
[Your Phone Number]
[Your Email]
Example 4: Follow-Up After a Referral
Subject: Referral Follow-Up for [Job Title]
Dear [Hiring Manager’s Name],
I hope you’re doing well. [Referrer’s Name] recommended me for the [Job Title] position at [Company Name], which I applied for on [Submission Date]. I wanted to follow up on my application status and express my enthusiasm for the opportunity. I believe my skills and experience make me a great fit, and I would appreciate any updates you could provide.
Thank you for your consideration.
Best wishes,
[Your Name]
[Your Phone Number]
[Your Email]
Example 5: Follow-Up When There is No Response
Subject: Checking in on My Application Status
Dear [Hiring Manager’s Name],
I hope you’re well. I wanted to reach out and check on the status of my application for the [Job Title] position that I submitted on [Submission Date]. I am very eager about the opportunity to work with such a talented team at [Company Name]. If there’s any additional information I can provide, please let me know.
Thank you for your attention to my application.
Regards,
[Your Name]
[Your Phone Number]
[Your Email]
Example 6: Follow-Up on a Recent Job Posting
Subject: Inquiry About [Job Title] Position
Dear [Hiring Manager’s Name],
I recently came across the [Job Title] position posted on [Job Board/Company Website] and submitted my application on [Submission Date]. I am very excited about the prospect of bringing my skills in [Your Skills/Experience] to the team at [Company Name]. I’m writing to inquire if there have been any updates regarding this role and my application.
Thank you for your time, and I look forward to your reply.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email]
Example 7: Follow-Up After a Job Fair
Subject: Great Connecting at [Job Fair Name]
Dear [Recruiter’s Name],
I hope this message finds you well. I thoroughly enjoyed speaking with you at [Job Fair Name] on [Date]. I am very interested in the [Job Title] position and submitted my resume on [Submission Date]. I wanted to follow up on my application and see if any decisions have been made. I believe my qualifications align well with the role, and I’m excited about the possibility of contributing to [Company Name].
Thank you for considering my application. I look forward to hearing from you soon.
Kind regards,
[Your Name]
[Your Phone Number]
[Your Email]
How Should I Structure a Follow-Up Email After Submitting My Resume?
A follow-up email after submitting your resume should be structured with a clear and concise format. Start with a professional greeting, such as “Dear [Hiring Manager’s Name].” Next, introduce yourself and mention the job title for which you applied. In the body of the email, express gratitude for the opportunity to apply and reiterate your interest in the position. Include a brief summary of your qualifications that align with the job requirements. Finally, politely ask if there are any updates regarding your application status. End with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
What Key Elements Should Be Included in a Follow-Up Email?
A follow-up email should contain several key elements for effectiveness. Firstly, it should have a succinct subject line that indicates the purpose, such as “Follow-Up on My Application for [Job Title].” Secondly, it should start with a warm greeting to the hiring manager. The email should clearly state the position you applied for and the date you submitted your application. Additionally, it should express appreciation for their time and consideration. It’s important to include a brief reminder of your skills or experiences that pertain to the role. Conclude the email by inviting an update and provide your contact details, ensuring the message is professional and polite.
When is the Appropriate Time to Send a Follow-Up Email After Submitting a Resume?
The appropriate time to send a follow-up email after submitting your resume typically falls within one to two weeks following your application submission. This timeframe allows hiring managers sufficient time to review applications without seeming too impatient. If the job posting specifies a timeline for decisions, waiting until after that timeframe has passed is advisable. Keeping the follow-up within this interval demonstrates your enthusiasm for the position while respecting the hiring process. Sending the follow-up too early may come off as pushy, while waiting too long may lead to missed opportunities to express your interest.
Thanks for sticking with me through this guide on sending a follow-up email after submitting your resume! I hope you found the examples helpful and that you’re feeling a bit more confident about reaching out to potential employers. Remember, a little nudge can go a long way in making a great impression. If you have any questions or need more tips, don’t hesitate to drop by again. Happy job hunting, and see you next time!