Sending a follow-up email after an internship application is a crucial step in the job search process. Interns demonstrate their professionalism and enthusiasm through well-crafted follow-up communications. An effective follow-up email showcases the intern’s skills and highlights their interest in the position. Many hiring managers appreciate a thoughtful follow-up as it can help candidates stand out from the competition.
The Best Structure for a Follow-Up Email After an Internship
So, you just wrapped up your internship, or maybe you had an interview and you’re eager to hear back? Crafting a follow-up email is a great way to express your gratitude and keep a line of communication open. Let’s break down the best structure for your follow-up email to make sure it stands out—for all the right reasons!
1. Subject Line
The subject line is your first impression, so let’s make it count! Keep it simple, yet descriptive. Here are some examples:
- “Thank You – [Your Name]’s Internship at [Company Name]”
- “Gratitude for the Internship Opportunity”
- “Following Up: [Your Name]’s Internship Experience”
2. Greeting
Start with a friendly yet professional salutation. If you know the person’s name, use it!
- “Hi [First Name],”
- “Dear [Mr./Ms. Last Name],”
3. Opening Statement
Your opening should express appreciation right away. Mention the internship or the interview and why you found it valuable.
For example:
“I hope this message finds you well! I wanted to take a moment to thank you for the incredible experience I had during my internship at [Company Name]. I truly enjoyed working on [specific project or task] and learning about [specific aspect of the company or industry].”
4. Body Paragraph(s)
This is the spot to expand on your experience. Make it personal—mention specific moments that stood out to you. Here’s a way to structure this section:
- Reflect on what you learned. “I gained valuable skills in [specific skills or tasks].”
- Share a memorable moment or lesson. “One of my favorite moments was when [specific event or situation].”
- Express your enthusiasm. “I would love the opportunity to contribute further to [Company Name] in any capacity.”
5. Request for Feedback (Optional)
If you feel comfortable and the context allows, ask for feedback on your performance. This shows that you’re keen on self-improvement.
“If you have a moment, I would appreciate any feedback on my performance. It would help me grow and refine my skills for the future!”
6. Closing Statement
Wrap it up with a warm note that leaves the door open. You might say:
- “Thank you once again for everything.”
- “I look forward to staying in touch!”
- “Hoping to hear from you soon!”
7. Sign-off
End on a friendly note, followed by your name and contact details. Here’s how you can structure it:
- “Best regards,”
- “Sincerely,”
- “Warm wishes,”
| Section | Example/Purpose |
|---|---|
| Subject Line | Clear and concise description of your email. |
| Greeting | Personalizes the email and sets a friendly tone. |
| Opening Statement | Expresses gratitude and sets the stage. |
| Body Paragraph(s) | Highlights your experience, learnings, and contributions. |
| Request for Feedback | Shows that you’re eager to improve and learn. |
| Closing Statement | Leaves a positive impression and an invitation to connect. |
| Sign-off | Professional ending with your name. |
By following this friendly structure, your follow-up email will not only convey your appreciation but also keep you top-of-mind for future opportunities. Happy emailing!
Follow-Up Email Samples for Internship Applications
1. Follow-Up After Sending Application
Subject: Follow-Up on my Internship Application
Dear [Recipient’s Name],
I hope this message finds you well. I wanted to follow up on my internship application submitted on [Date] for the [Position Title] role at [Company Name]. I am very enthusiastic about the opportunity to contribute to your team and would love to know if there have been any updates regarding the selection process.
Thank you for your consideration, and I look forward to your response!
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
2. Follow-Up After an Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I hope you are doing well! I wanted to express my gratitude for the opportunity to interview for the [Position Title] internship with [Company Name] on [Date]. I enjoyed our conversation and learning more about your team’s projects.
Could you please provide an update on the next steps in the hiring process? I am very excited about the possibility of joining your team and contributing to [specific project or value discussed during the interview].
Thank you once again for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
3. Following Up After a Networking Event
Subject: Great Connecting at [Event Name]
Hi [Recipient’s Name],
I hope this email finds you well! I enjoyed our conversation at [Event Name] and appreciated your insights about [specific topic]. I am reaching out to express my keen interest in internship opportunities at [Company Name] and see if there might be any available roles.
If you have a moment, I would love to chat further.
Thank you for your time!
Warm regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
4. Follow-Up Request for a Referral
Subject: Seeking Your Guidance
Dear [Recipient’s Name],
I hope you are doing well! I am reaching out to seek your assistance regarding my application for the [Position Title] internship at [Company Name]. If you feel comfortable, I would greatly appreciate a referral from you, as I believe your insight into my skills would be invaluable.
Thank you for considering my request! I am happy to provide any additional information you may need.
Best wishes,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
5. Follow-Up to Reiterate Interest
Subject: Continued Interest in the Internship
Hi [Recipient’s Name],
I hope this email finds you well. I wanted to take a moment to reiterate my interest in the [Position Title] internship position with [Company Name]. After our conversation on [Date/Occasion], I am even more enthusiastic about the opportunity to be part of such an innovative team.
Please let me know if there are any updates regarding my application. Thank you for your time!
Kind regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
6. Follow-Up to Request Feedback
Subject: Request for Feedback on Interview
Dear [Interviewer’s Name],
I hope you are doing well. I wanted to thank you once again for the opportunity to interview for the [Position Title] internship position at [Company Name]. I genuinely enjoyed our discussion and would love to hear any feedback you could provide about my interview performance.
Your insights would be incredibly helpful for my professional growth, and I greatly appreciate your time.
Thank you for your consideration!
Sincerely,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
7. Follow-Up After Receiving an Offer
Subject: Grateful for the Internship Offer
Dear [Recipient’s Name],
I hope this email finds you in good spirits! I am writing to sincerely thank you for the offer to join [Company Name] as a [Position Title] intern. I am thrilled about the opportunity and am looking forward to contributing to the team.
If possible, could you provide details on the next steps I need to follow to accept the position?
Thank you once again for this fantastic opportunity!
Best regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
How can candidates effectively use follow-up emails to reinforce their internship applications?
Candidates can use follow-up emails to reiterate their interest in the internship position. This communication method helps candidates to stand out among numerous applicants. An effective follow-up email should include gratitude for the interview opportunity. Candidates should express continued enthusiasm for the role, showcasing their fit for the internship. Additionally, mentioning any specific details from the interview can personalize the email. Finally, candidates should include contact information for any further questions.
What key elements should be included in a follow-up email after an internship interview?
A follow-up email should include a clear subject line that indicates the purpose. It should begin with a polite greeting, addressing the interviewer by name. The email body should start with a thank-you statement for the interview opportunity. This should be followed by a summary of key points discussed during the interview. Candidates should also restate their interest in the position and how their skills align with the organization’s goals. Lastly, a closing statement should encourage future communication.
What common mistakes should be avoided when writing a follow-up email for an internship?
Common mistakes in follow-up emails include sending the message too late or too early. A delay of more than a week can diminish the impact of the follow-up. A follow-up email should avoid sounding too pushy or desperate for a response. Candidates should ensure that the message is concise and free of grammatical errors. Using a generic template without personalizing the content can also render the message ineffective. Lastly, failing to include an appropriate subject line can lead to the email being overlooked.
Thanks so much for taking the time to read through our guide on follow-up emails for your internship applications! We hope you found some helpful tips and examples to craft your own perfect email. Remember, following up isn’t just about getting a response; it shows your enthusiasm and commitment. We love sharing these insights with you, so be sure to check back in later for more tips and tricks to help you navigate your internship journey. Happy emailing, and good luck out there!