An internship follow-up email serves as a crucial communication tool to solidify a candidate’s impression after an interview. This strategic correspondence enhances the candidate’s networking efforts and reinforces their enthusiasm for the position. Crafting an effective follow-up ensures that applicants express gratitude while highlighting their qualifications. A well-constructed example of an internship follow-up email can guide candidates in articulating their intentions clearly and professionally.
Best Structure for Internship Follow-Up Email
So you nailed that internship interview, and now you’re sitting on pins and needles, eagerly waiting to hear back. But here’s a tip: a thoughtful follow-up email can make a real difference! It demonstrates your enthusiasm and professionalism. Here’s how to craft the perfect follow-up email to leave a lasting impression.
1. Subject Line
Your subject line should be clear and to the point. Here are a few simple examples:
- Thank You for the Opportunity
- Following Up on My Internship Application
- Great to Meet You — Internship Follow-Up
2. Greeting
Start with a warm greeting. If you had a specific interviewer, address them by name. For example:
“Hi [Interviewer’s Name],”
Using their name makes it a bit more personal and shows you value the connection.
3. Thank You Note
Right off the bat, thank them for the opportunity to interview. This shows appreciation and acknowledges their time. Here’s a quick example:
“I wanted to take a moment to thank you for the interview on [Date]. I really enjoyed our conversation about [specific topic discussed].”
4. Reiterate Your Interest
Next, remind them why you’re a great fit for the internship and express your enthusiasm:
- Mention specific skills or experiences related to the position.
- Talk about what excites you about the internship or the company.
For instance:
“I am really excited about the possibility of working with [Company’s Name] and contributing to [mention a specific project or value].”
5. Call to Action
Encourage a response by asking about the timeline for decision-making or expressing your eagerness to discuss next steps:
“If you have any updates on my application status, I would love to hear from you. I’m really looking forward to the possibility of joining your team!”
6. Closing
Wrap it all up nicely with a friendly closing. Here are some options:
| Closing Phrase | Example |
|---|---|
| Best | Best, [Your Name] |
| Sincerely | Sincerely, [Your Name] |
| Thanks Again | Thanks again, [Your Name] |
Before you hit send, make sure to proofread for any typos or grammatical errors. You want your email to reflect just how professional you are!
Sample Follow-Up Email
Here’s how everything comes together:
Subject: Thank You for the Opportunity
Hi [Interviewer’s Name],
I wanted to take a moment to thank you for the interview on [Date]. I really enjoyed our conversation about [specific topic discussed].
I am really excited about the possibility of working with [Company’s Name] and contributing to [specific project or value]. I believe my skills in [mention relevant skills] would be a great match for your team.
If you have any updates on my application status, I would love to hear from you. I’m really looking forward to the possibility of joining your team!
Thanks again,
[Your Name]
[Your LinkedIn Profile or Contact Info]
And there you have it! With this structure, your follow-up email can make a real impact and keep you fresh in their minds. Good luck!
Sample Internship Follow-Up Emails
Example 1: Thank You Email After Interview
Subject: Thank You for the Opportunity
Dear [Interviewer’s Name],
I hope this message finds you well. I wanted to extend my heartfelt thanks for the opportunity to interview for the [Internship Position] at [Company Name]. It was a pleasure to learn more about the innovative projects your team is working on.
Thank you once again for your time and consideration. I look forward to the possibility of contributing to your team.
Best regards,
[Your Name]
Example 2: Checking Status of Application
Subject: Follow-Up on Internship Application
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to follow up regarding my application for the [Internship Position] I submitted on [Submission Date]. I am very eager to learn more about this opportunity and how I can contribute to your team.
If there are any updates on my application status or if you need any additional information, please let me know.
Thank you for your time!
Warm regards,
[Your Name]
Example 3: Update After Not Hearing Back
Subject: Inquiry About Internship Status
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to check in regarding the status of my application for the [Internship Position]. I submitted my application on [Submission Date] and have not yet received any updates.
I remain enthusiastic about the opportunity and would greatly appreciate any information you could provide.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Example 4: Thank You Email After an Internship
Subject: Thank You for a Wonderful Internship Experience
Dear [Supervisor’s Name],
I just wanted to take a moment to express my gratitude for the enriching experience I had during my internship at [Company Name]. The skills I’ve learned and the connections I’ve made have been invaluable.
I look forward to staying in touch and hope to collaborate again in the future!
Best wishes,
[Your Name]
Example 5: Requesting a Reference
Subject: Request for a Reference
Dear [Supervisor’s Name],
I hope you are doing well! I am reaching out to kindly ask if you would be willing to provide a reference for me as I apply for a [specific job or internship] position. Your feedback regarding my work during my internship at [Company Name] would be invaluable.
Thank you very much for considering my request!
Sincerely,
[Your Name]
Example 6: Follow-Up After Offering to Help Post-Internship
Subject: Following Up on My Offer to Assist
Dear [Supervisor’s Name],
I hope this message finds you well! After concluding my internship at [Company Name], I wanted to follow up regarding my offer to assist with any ongoing projects or tasks. I truly enjoyed my time with the team, and I would love to contribute further if there’s a need.
Thank you for considering my offer!
Best regards,
[Your Name]
Example 7: Networking Email Post-Internship
Subject: Keeping in Touch
Dear [Colleague’s Name],
I hope you are well! As I reflect on my internship experience at [Company Name], I wanted to reach out and express my appreciation for your support and guidance. I learned so much from you and the team.
I would love to stay connected and share updates on our careers.
Cheers,
[Your Name]
How Should I Structure an Internship Follow-Up Email?
An internship follow-up email should start with a clear subject line that indicates the purpose of the message, such as “Follow-Up on Internship Application.” The opening paragraph should express gratitude for the opportunity to apply. The body of the email should remind the recipient of your application status and reiterate your enthusiasm for the position. It is important to include specific skills or experiences that make you a suitable candidate, thereby providing context. The closing paragraph should include a polite request for an update on the application process or next steps. Finally, the email should end with a professional closing statement, followed by your name and contact information.
What Key Elements Should I Include in My Internship Follow-Up Email?
An internship follow-up email should include essential elements to maintain professionalism and clarity. First, the subject line should be concise and informative. The greeting should be polite and personalized, using the recipient’s name. The opening sentence should express appreciation for the opportunity. The main body of the email should include a brief summary of your qualifications, clearly stating your interest in the role. It should also mention any relevant information that may strengthen your candidacy. The closing section should reiterate your interest in receiving feedback or updates, along with an expression of thanks. Finally, the email should be signed off with a formal closing and your full name.
When Is the Best Time to Send an Internship Follow-Up Email?
The best time to send an internship follow-up email is typically one week to ten days after your initial application or interview. This timeframe allows the hiring team to review applications and conduct interviews. Sending the email too soon may come across as impatient, while waiting too long may result in missed opportunities. Timing should also consider the company’s hiring timeline, which may vary. For instance, if the company has mentioned a specific timeline during the interview or in their communication, you should send your follow-up email accordingly. A well-timed follow-up expresses your continued interest and professionalism without appearing overly eager.
Thanks for taking the time to read about crafting the perfect internship follow-up email! I hope you found these examples helpful and that you feel more confident reaching out to your potential employers. Remember, a thoughtful follow-up can really help you stand out and leave a lasting impression. If you have any questions or need more tips, feel free to drop by again later. Good luck with your internship journey, and I can’t wait to see you back here soon!